Job Application Letter Sample – Job of Administrative Assistant

Whether you are applying for your dream job, making the next big career move or just applying for a fresh job just out of college, a job application letter will be your first communication and the first step in impressing your recruiter. A typical job application will have three main parts – your job application letter, your resume or a CV and a short cover letter describing your profile and suitability for the position.

A professional job application letter is basically a persuasive letter which should convince the interviewer to give you an interview. So it should also contain a very brief description about your qualification or experience which will make you a good candidate for the role.

Following is a sample application letter for a job of an administrative assistant, you can you this as a template to fill in details relevant to your purpose.

M.K. Andrew

1604, Bedford-Stuyvesant

Brooklyn

New-York

USA

H.M. Donald

MLL Engineering Corporation

44-06 48th Ave

Queens, NY 11377

USA                                     
26 September, 2015                                                            

Subject: Application Letter for administrative assistant

Dear Mr. Donald,

I am writing to apply for the Administrative Assistant position advertised in The New York Times dated 10^th December, 2015. As requested, I am enclosing a job application, my certification, my resume, and three references. The opportunity presented is very interesting, and I believe that my experience and education will make me a very competitive candidate for this position.

I have been working as Administrative Assistant at Drake and Luby’s Incorporation for three years. I support three engineers plus the head of the department. I'm an expert level Excel and MS Project user. I prepare project plans, status reports, identify areas that are behind schedule. I also assist as necessary with scanning engineering drawings, the filing and proper coding of originals.

Thank you for your consideration.

Sincerely,

M.K. Andrew

Job applications are tricky so you should give a considerable time to write a good one. Also check out the Top 10 Must Haves on your Resume and Cover Letter.

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Sample Membership Application Letter Format for Club, Library or Gym Membership

Often membership into many reputed social clubs, libraries or health and fitness gymnasiums is strictly on invitation and recommendation only. You may be asked to write a formal application letter to request membership to such clubs or libraries. While writing a membership application letter you have to mention your credentials and the nature of your relationship with the invitee or the person who recommended you for a membership while subtly express your desire to be a part of the club.

Following is a sample club membership application letter which you can modify for library memberships, privilege banking account memberships, an application to open an account with a brokerage firm or for any practical purposes as you may like.

Tony Robinson

Mission District

San Francisco, CA, USA

To,

Jacob Willams

MLL Club and Resorts            

16, Pacific Heights,

San Francisco, CA, USA                                                                                               
Date: 02 July, 2015                                                            

Subject: Application Letter Format for Club Membership

Dear Mr. Williams,

I am writing this letter to request you for a membership in your club. I visited your club with my friend Mr. Henry Anderson who has been a member of your club for last three years. I was impressed with the ambiance, cleanliness and the facilities you provide. It was amazing to see the participation and by the end of the day I had made friends with many of the members.

I was previously a member of your club’s branch in Miami and was an active participant in many activities. I request you to accept my request for membership to your club and involve me in your club's social activities.

Thank you for your time and consideration.

Warm Regards!

Tony Robinson

Some clubs may ask for a recommendation from an active member or a committee member. Do check out how your recommendation letters should look like here. Also don't forget to check out other business letter samples we have ready for you.

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5 MUST HAVES & MUST DOS IN ANY RESUME!

It is no secret that a sure shot way to get an interview for that much coveted dream job is a strong resume. If one cannot nail the resume, whose sole purpose is to get you an interview, the said dream job is almost impossible to get!  And thus I am sure many of you have wondered, as have I, about what it is that one definitely needs to have on their resumes to ensure a solid chance at an interview. As we all know, when it comes to anything related to careers or jobs, there is never enough advice and people are ever ready to get tips and tricks to help get that dream job. While the internet is full of a billion advice for you to nail the resume, here I am with just five simple pointers for an efficient resume.

1.    Keep it Easy on the eyes

In a job market where there are so many applicants for one job vacancy, it is extremely critical that your resume is read and a resume that is difficult to read almost always remains unread. Thus it is extremely important that a resume is easy on the eyes. Here are a few tips to make sure your resume is easy to read.

• Your resume should have an easy-to-read font and a font size between 10 and 12 pt
• While there is no page limit for resumes these days, it is best if you avoid too many long paragraphs and make bullet points – too much text tends to leave the reader dazed
• There should be ample space between sections to demarcate them
• Use underlining and bold formatting of words and phrases to let the reader know what you want them to read

It is generally advised to use a block format for writing most applications.

 2.    Make sure it is relevant 

An efficient resume is one that can clearly communicate the position towards which it is targeted. Lack of focus in a resume results in the hiring manager not seeing the connection between your skills and qualifications and the requirement of the job. Thus a resume that has focus with clear indication of the experiences and accomplishments relevant to the position is a powerful one. 
It is advisable to remove anything that is not in line with one’s career goals or job requirement. Its best to support your resume with a targeted cover letter. Click here to find relevant cover letters for your application.

3.    Use the right keywords

Be it manually by hiring managers or through online applicant tracking software, resumes are often scanned quickly to select good, relevant resumes from a pile of many! So it’s always advisable to have a resume that is keyword rich. Keywords are small words which communicate important information about your resume. They help in ensuring your resume reflects both – skills required for the position and the skill you possess. Keywords are the best the way to ensure you survive the scanning process.

4.    Select the Best Resume Format

A resume has a lot of information and so it is important that all this information is laid out in a way where experiences and skills relevant to the position are noticed first. Typically a hiring manager scans the resume for 8 to 10 seconds and so it is advisable to prioritize and highlight relevant skills and experience so that they can see that your accomplishments support the job requirements. It is also a good idea to start bullet points describing your accomplishments by describing the result achieved followed by how.

5.    Seek other’s Opinions

Last but not the least, always get a second or third (preferably professional) opinion about the resume. Other opinions are often unbiased and can point out issues in the resume that would otherwise go unnoticed by you. Professional opinions are the best since they know exactly what hiring managers look for in a resume and give direction and tips to make sure your resume gives you the maximum possible benefits and bags you that interview!

I hope that helped. Stay tuned to this spot for more tips and tricks for an awesome resume! 

Apart from this what you write in your email or application letter to the HR enclosing your resume also makes a huge impact. We have loaded this website with lots of relevant content to help you job applications. And if you want to share something go ahead use the comment section below to help fellow job seekers.

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How to Write a Cover Letter - 6 Tips for Writing a Strong Cover Letter

A cover letter is a short, conversational document the purpose of which is- narrating your resume in your own words, highlighting relevant skill set and contextualizing it for a specific job. It is that piece of information that can make you stand out from the crowd while applying for a job.
So how do you make sure that your cover letter makes an impression and that you are able to write something meaningful in few well-worded sentences?

Here are a few pointers on how to write a good cover letter:

1.    Have a strong opening: Don’t go for a generic opening statement- ‘I am applying for a certain job I saw in certain place.’ Start with something more impactful, something that showcases what excites you about this job and why you are the right candidate and best fit for this particular job. Chances are the hiring manager or recruiter is reading a stack of such, so you want to catch their attention.

2.    Do your research first: Before you start writing find out more about the job you want or the one you are applying for and the company as well. Things you could look for are what the company does, who are the competitors, its position in market, challenges the company is facing. This not only demonstrates your interest in company and the role but also gives you knowledge to tailor your cover letter.

3. Addressing your cover letter: Always address your letter to someone directly. If you're unsure of the right contact, search for the right person on social media/internet and don't be afraid to call the company to ask for a name.

4.  Letter format and presentation: Don’t exceed one page of text. Keep the format that of a standard business letter irrespective of whether you’re sending it as an attachment or in the body of the mail. Use a standard font like Arial or Times New Roman. Go through the letter multiple times and check for spelling mistakes or grammatical errors before hitting the send button.

5.  Emphasize your personal value: Recruiting managers are looking for people who can help them solve problems. Include why you would be an asset to the company, the unique things you have to offer and how they would benefit from having you on their team You can talk about how your how your experience or worldview will help you at the job, perhaps explain how you solved a similar problem in the past or share a relevant accomplishment.

6.  Show enthusiasm: Enthusiasm is essential as it conveys personality. Make it clear why you want the position as a lot of people today possess required skills. Hence the employers want someone who truly is interested in the job.

Your cover letter's often the very first impression a hiring manager, recruiter or HR professional has of you -- make sure it's the best it can possibly be.

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The Difference between a Resume, a CV and a Biodata

As a business student currently facing the placement season, I sometimes feel that people expect me to know a lot more than I actually do especially when it comes to resumes or CVs and applying to jobs. While that is true most of the times, there have been times where some very basic and simple questions have stunned me into silence. For instance, when asked the difference between a resume, a CV and a biodata, for the world of me I could not think of any differences! 

I am sure many of you too must have been in this spot where you were completely stumped because you had no answer. Somewhere deep inside you know these are different types of letters, but you just can’t articulate what it is. Well, there is quite a bit of difference among the three and this article is dedicated to ensure no one is ever in this spot again!

Resume: The word “resume” is French for “summary” or “summarized” and a resume is quite literally just that – a summary of one’s work experience, education and skills. A resume is generally about a page long. It is said that a resume helps in getting one till an interview while it is the C.V. that aids one through the interview. We will talk about the C.V. after this. Since a resume is short, one tends to highlight specific skills and experience that would be relevant to the job they are applying to.

C.V.: C.V. is short for curriculum vitae. It is a Latin word meaning “course of life”. While the resume was a terse description of one’s education, skills and experience, a C.V. is a more detailed description of the same. It is generally 2-3 pages long and can even be longer – there is no word or page limit for a C.V.

It essentially captures everything a person has undergone and achieved be it education (like courses taken, honours or awards won for excelling at a particular subject, research papers written) employment (positions held, projects undertaken, appreciation for excellent work received) or skills (highlighting particular skills or talent that would help in doing well in the job). A C.V. generally also includes personal information like parent’s name, date of birth, address etc.

While both C.V.s and resume are used for applying to new jobs or job switch, the C.V. is also used for academic purpose in European countries, especially the UK and in the USA as well. While the UK C.V.s are generally shorter and more like the resumes, in USA C.V.s are expected to be longer and more detailed. In India, resumes and C.V.s are essentially the same. They are used as synonyms. Both resumes and C.V.s are typically used to screen applicants for a potential job opening.

Biodata: Biodata stands for “biographical data” and is an Indian concept especially used especially during marriage proposal talks. It includes anything and everything under the sun about the applicant – starting from personal information like age, gender, height, weight, religion etc, to education, employment, salary etc. While biodata is often used for application for Government jobs, it is not popular in the international circle where personal information about the candidate is not required.

Well, I hope this article cleared the eternal confusion of Resume vs CV vs Biodata!

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Fresher’s Job Application Letter Format

If you are fresh out of university and looking for your first job, start with short listing the companies you wish to apply to and the kind of work you want to do. Once you are through with that, it’s time to write your job application letters.

As a fresher, you don’t have much work experience to show, so it’s important you highlight your academic achievements and any leadership roles you took up as part of the university club or the societies you were part of.

Always remember, your employer is basically looking for something which will convince him that you can deliver results when under pressure. So if you were the captain of your school basketball team, make sure you talk about it.

Here is a sample job application letter sample for a fresh graduate.

Mark Frontnote,

Graduate Program in Computer Science,

Massachusetts Institute of Technology

77 Massachusetts Ave

Cambridge, MA 02139

United States

To,

The Talent HRBP

Qualcomm Inc

San Diego,

California, United States

Dear Talent BPHR

I am writing this email in response to your university campus recruitment drive planned at MIT.

My name is Mark Frontnote and I am a student of the Master’s Program in Computer Science at MIT. I am in my final trimester at the university and I am recipient of the prestigious XYZ Scholarship. You can refer to some of my research publications on the university website here.

I am passionate about the advances happening in the field of connected devices and the Internet of Things and I think pursuing a career with Qualcomm will allow me to work with the best minds in the area and continue my research while contributing to the success of the organisation.   

Apart from academic interests, I work with the Environmental Sciences department for spreading awareness about the environmental impacts of Oil Exploration in the African continent. I am also an active member of the Toastmasters Club at MIT and play with the university soccer team.

I request you to kindly reserve a slot for me to interview with your organisation during your upcoming university drive.

I can be contacted at the below mentioned coordinates.

Warm Regards!

Mark Frontnote.

Student, Graduate Program in Computer Science

MIT

Email | Mobile | LinkedIn

While you practice writing your application letters, make sure you have drafted a winningresume and cover letter. Browse more resources on this site and you the comment section below if you want to share your experiences of landing your first job.

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Job Application Letter Format

The quality of your job application letter more or less determines your chances of landing the interview call. Seasoned recruiters can scan through you job application letter and can easily figure out if you are a genuine candidate and if you really posses those credentials required for the job.

Job applications are written in block format and are generally emailed along with your resume and cover letter. A job application letter differs from your cover letter by describing your specific interest in the profile and the organisation and also how you found out about this position.

A good sample of a job application letter for the post of the Chief Accountant is given below. If you are a fresher and looking for your first job the contents of the letter change and you should refer to the Fresher’s Job Application Letter.

David Webb,

34111 Milton St

Fremont, CA 94555

United States.

To,

The Recruitment Manager,

Smithson and Associates,

1050 S Van Ness Ave,

San Francisco, CA 94110

United States.

Dear Recruitment Manager

I am writing this email in response to the vacancies posted by your organisation on Linkedin.com.

My name is David Webb and I am a Chartered Accountant with seven years of experience in handing corporate finance, internal audits and treasury roles. I am currently employed at Shaw & Co. as Associate Accountant, Corporate finance.

During my tenure I have lead a team of 5 junior accountants and consistently achieved 100% compliance with internal and external audit guidelines.

I request you to consider my candidature for the post of Chief Accountant at Smithson and Associates. I have attached my Resume and Cover Letter with this email for your perusal.

I can be contacted at the below mentioned coordinates.

Warm Regards!

David Webb

Chartered Accountant

The above sample will give you an idea on how to draft your job application letter and use it to give a brief introduction about yourself. More should be followed in with a well formatted resume and a convincing cover letter.

Do write in your suggestions and share this template with your friends and colleagues by using the sharing options below. 

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