Sample Job Transfer Request Letter due to Personal Reasons

Concentrating on your job while living away from your family is difficult and sometimes your family needs you while it may be facing problems. This is situation many young professionals find themselves in. Your work takes you places but also keeps you away from family. Often multinational organisations have an internal transfer policy to allow you to move to an office in the city of your choice.

The reason for requesting a transfer can be any of the following.

1.    Your family is facing some problems such as prolonged illness in the family

2.    You are getting married and want to settle in the city of your choice

3.    Your spouse has got a new job in a different city and you wish to shift your location

4.    You are simply not happy with the city you are living in or have become homesick

Its time you wrote your transfer request letter. Before writing the letter make sure you find out about your organisation’s transfer policies and would your transfer entail a change in job profile or change in teams.

Following is a sample template for Location Transfer request letter for personal reasons.

Vallabh Desai

Cyber City

Hyderabad, India

To,

Ranjan Krishnamurthy

Infosys Technologies

Hyderabad, India

Date: 07 July, 2016  

Subject: Request for Location Transfer

Dear Ranjan

Hope you find this letter in good health.

I am writing to you to request a transfer to our Mumbai office after the completion of the ongoing phase of our project by the end of September. As you know I am planning to get married by the end of this year and my spouse and family are well settled in Mumbai. I wish to initiate my personal transfer as per the company policy which allows relocation upon marriage.

Since our team does not work out of the Mumbai office I understand that I will have to join the new project team in Mumbai. Please let me know to whom I should initiate the knowledge transfer sessions to take over my responsibilities.

It was a wonderful experience working with this team and I have cherished memories here. But it’s time to devote quality time to my family.

Kindly accept my transfer request and initiate my transfer formalities.

Thank you and wish you the very best. Please let me know if any official information is required from my end to initiate the transfer.  

Warm Regards!

Vallabh Desai

Also write a thank you letter to your manager on he/she approves the request. Have a look at some of the other business letters including application letters on this site.

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Sample Application Letter for a Sabbatical Leave

A Sabbatical leave is a temporary break from employment where you continue to be an employee of the organization but are moved out of the payroll. Many organization provide its employers an option to take a sabbatical leave for a duration ranging from anywhere between 2 weeks to a year. During this period you are not entitled to any benefits or compensation and nor can you represent your organization in any capacity. The period of sabbatical does not add up to your experience.

Many professionals these days apply for a sabbatical leave to pursue an entrepreneurial venture, explore a hobby, travel or work for a social cause. You will have to simply put in your Application or a sabbatical leave in accordance with your organization’s policies. In India Teach of India is one such social initiative inviting young people to dedicate a year to educating children.

Following is a sample application letter for sabbatical leave to pursue a social cause.

Adityan Kannan

89 Mangesh Street,

Chennai

Tamil Nadu

  

To,

Radhesham Tiwari

MLL Financial Corporation

Padur,  

Chennai,

Tamil Nadu

India

Date: 02 December, 2015

Subject: Application for sabbatical leave

Dear Mr. Williams,

I am writing this letter to request a one month sabbatical leave, beginning from 09 January 2016. My date of return will be 10 February 2017. As per my employment contract, I am giving one month prior notice and will do my best for smooth handover of my ongoing project.

I am looking forward to use this time to work with social entrepreneurs at Aastha NGO network to apply my skills and knowledge for social service by enrolling into “Teach India” program. The program is aimed at teaching poor children. I am also looking forward to return with renewed inspiration and energy.

Thank you for your support. Please do not hesitate contact me if you require further information.

Hope to see you all soon!

Warm Regards!

Adityan Kannan

Business Analyst

Also check out how to apply for a Maternity Leave.  

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University Application Letter Format

An Admission to that Ivy League University can change your entire life for good and every year thousands of students give a shot at securing admission into the institute of their dreams. Whether you get your letter of admission or not depends largely on your University Application Letter. An Application Letter for admission to an University must contain your academic qualifications, your background, work experience if you have any and most importantly your passion that drives you and what impact would you have on the society after passing out of the institution.

These days universities looks very keenly at the ethical and moral stands you are likely to take and affiliation to any social cause helps make that impact. Take a look at the below application letter written to the Indian School of Business, Hyderabad.   

Uday Chopra

Gurudwara Rd

South Extension I

New Delhi, Delhi 110003

To,

Program Director
Masters in Business Administration
ISB Hyderabad, India

02 April, 2015

Subject: Application Letter for admission in university

Dear Sir,

I am applying for the “Master of Business Administration” program at ISB Hyderabad starting in September 2015. My career ambition is to become a successful operations manager.

In High School, I studied Math, Physics, chemistry and Computer Science as major subjects. I completed my B.Tech in Electrical and Electronics Engineering in Amity University in April 2011 with an average score of 92 percent. I scored the highest average score in our department. Then I joined DLF as Project Engineer, where I work currently.

As my first exposure to Management studies, I took the course "Principles of Management" (P.O.M.) in my studies. I was especially surprised that despite having mastered technology, technology-wizards faltered at business and ran into bankruptcy. After attending your Open Day, I became acquainted with the fascinating study of Management. I want to study at your university and focus on Management studies since it gives me an opportunity to combine my technical knowledge and skills with the guidelines of management to become a superior leader.

Complementing my strong academic performance are my advanced skills in communication. In several of the projects during my job, I was responsible for building and leading our project team. As the team leader, I was responsible for not only my performance, but also the output of the workmen and supervisors under me.

I want to study at ISB because of your outstanding educational system, focus on gathering relevant work experience, and your excellent facilities. From speaking with students and professors from your university and other universities, I am confident of my decision. With many distinguished Industry Managers as professors, I know that I will gain expert knowledge at the forefront of Management.

Given my past history of commitment to excellence, I am confident that I will bring a high level of energy and enthusiasm to your program. I am sure to exceed your expectations, because of both my academic and interpersonal skills as well as the experience gained from my internship. I will enrich the program by enabling fellow students and professors to benefit from my ambitious and open nature. 

Thank you for considering my application, and I look forward to your acceptance. 

Sincerely yours,

Uday Chopra

You will have to attach a letter of recommendation from a professor or your employer to support your application and keep your transcripts and certificates ready, you will need them soon. A lot of students these days avail the services of an admission councilor to pick and chose their universities and prepare for interviews. If you have availed such services, tell us about them using the comments section below.

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Job Application Letter Sample – Job of Administrative Assistant

Whether you are applying for your dream job, making the next big career move or just applying for a fresh job just out of college, a job application letter will be your first communication and the first step in impressing your recruiter. A typical job application will have three main parts – your job application letter, your resume or a CV and a short cover letter describing your profile and suitability for the position.

A professional job application letter is basically a persuasive letter which should convince the interviewer to give you an interview. So it should also contain a very brief description about your qualification or experience which will make you a good candidate for the role.

Following is a sample application letter for a job of an administrative assistant, you can you this as a template to fill in details relevant to your purpose.

M.K. Andrew

1604, Bedford-Stuyvesant

Brooklyn

New-York

USA

H.M. Donald

MLL Engineering Corporation

44-06 48th Ave

Queens, NY 11377

USA                                     
26 September, 2015                                                            

Subject: Application Letter for administrative assistant

Dear Mr. Donald,

I am writing to apply for the Administrative Assistant position advertised in The New York Times dated 10^th December, 2015. As requested, I am enclosing a job application, my certification, my resume, and three references. The opportunity presented is very interesting, and I believe that my experience and education will make me a very competitive candidate for this position.

I have been working as Administrative Assistant at Drake and Luby’s Incorporation for three years. I support three engineers plus the head of the department. I'm an expert level Excel and MS Project user. I prepare project plans, status reports, identify areas that are behind schedule. I also assist as necessary with scanning engineering drawings, the filing and proper coding of originals.

Thank you for your consideration.

Sincerely,

M.K. Andrew

Job applications are tricky so you should give a considerable time to write a good one. Also check out the Top 10 Must Haves on your Resume and Cover Letter.

Help readers and aspirants like yourself by sharing your experiences in the comments section below and share this page on social media by using the links below.

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Sample Membership Application Letter Format for Club, Library or Gym Membership

Often membership into many reputed social clubs, libraries or health and fitness gymnasiums is strictly on invitation and recommendation only. You may be asked to write a formal application letter to request membership to such clubs or libraries. While writing a membership application letter you have to mention your credentials and the nature of your relationship with the invitee or the person who recommended you for a membership while subtly express your desire to be a part of the club.

Following is a sample club membership application letter which you can modify for library memberships, privilege banking account memberships, an application to open an account with a brokerage firm or for any practical purposes as you may like.

Tony Robinson

Mission District

San Francisco, CA, USA

To,

Jacob Willams

MLL Club and Resorts            

16, Pacific Heights,

San Francisco, CA, USA                                                                                               
Date: 02 July, 2015                                                            

Subject: Application Letter Format for Club Membership

Dear Mr. Williams,

I am writing this letter to request you for a membership in your club. I visited your club with my friend Mr. Henry Anderson who has been a member of your club for last three years. I was impressed with the ambiance, cleanliness and the facilities you provide. It was amazing to see the participation and by the end of the day I had made friends with many of the members.

I was previously a member of your club’s branch in Miami and was an active participant in many activities. I request you to accept my request for membership to your club and involve me in your club's social activities.

Thank you for your time and consideration.

Warm Regards!

Tony Robinson

Some clubs may ask for a recommendation from an active member or a committee member. Do check out how your recommendation letters should look like here. Also don't forget to check out other business letter samples we have ready for you.

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Fresher’s Job Application Letter Format

If you are fresh out of university and looking for your first job, start with short listing the companies you wish to apply to and the kind of work you want to do. Once you are through with that, it’s time to write your job application letters.

As a fresher, you don’t have much work experience to show, so it’s important you highlight your academic achievements and any leadership roles you took up as part of the university club or the societies you were part of.

Always remember, your employer is basically looking for something which will convince him that you can deliver results when under pressure. So if you were the captain of your school basketball team, make sure you talk about it.

Here is a sample job application letter sample for a fresh graduate.

Mark Frontnote,

Graduate Program in Computer Science,

Massachusetts Institute of Technology

77 Massachusetts Ave

Cambridge, MA 02139

United States

To,

The Talent HRBP

Qualcomm Inc

San Diego,

California, United States

Dear Talent BPHR

I am writing this email in response to your university campus recruitment drive planned at MIT.

My name is Mark Frontnote and I am a student of the Master’s Program in Computer Science at MIT. I am in my final trimester at the university and I am recipient of the prestigious XYZ Scholarship. You can refer to some of my research publications on the university website here.

I am passionate about the advances happening in the field of connected devices and the Internet of Things and I think pursuing a career with Qualcomm will allow me to work with the best minds in the area and continue my research while contributing to the success of the organisation.   

Apart from academic interests, I work with the Environmental Sciences department for spreading awareness about the environmental impacts of Oil Exploration in the African continent. I am also an active member of the Toastmasters Club at MIT and play with the university soccer team.

I request you to kindly reserve a slot for me to interview with your organisation during your upcoming university drive.

I can be contacted at the below mentioned coordinates.

Warm Regards!

Mark Frontnote.

Student, Graduate Program in Computer Science

MIT

Email | Mobile | LinkedIn

While you practice writing your application letters, make sure you have drafted a winningresume and cover letter. Browse more resources on this site and you the comment section below if you want to share your experiences of landing your first job.

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Job Application Letter Format

The quality of your job application letter more or less determines your chances of landing the interview call. Seasoned recruiters can scan through you job application letter and can easily figure out if you are a genuine candidate and if you really posses those credentials required for the job.

Job applications are written in block format and are generally emailed along with your resume and cover letter. A job application letter differs from your cover letter by describing your specific interest in the profile and the organisation and also how you found out about this position.

A good sample of a job application letter for the post of the Chief Accountant is given below. If you are a fresher and looking for your first job the contents of the letter change and you should refer to the Fresher’s Job Application Letter.

David Webb,

34111 Milton St

Fremont, CA 94555

United States.

To,

The Recruitment Manager,

Smithson and Associates,

1050 S Van Ness Ave,

San Francisco, CA 94110

United States.

Dear Recruitment Manager

I am writing this email in response to the vacancies posted by your organisation on Linkedin.com.

My name is David Webb and I am a Chartered Accountant with seven years of experience in handing corporate finance, internal audits and treasury roles. I am currently employed at Shaw & Co. as Associate Accountant, Corporate finance.

During my tenure I have lead a team of 5 junior accountants and consistently achieved 100% compliance with internal and external audit guidelines.

I request you to consider my candidature for the post of Chief Accountant at Smithson and Associates. I have attached my Resume and Cover Letter with this email for your perusal.

I can be contacted at the below mentioned coordinates.

Warm Regards!

David Webb

Chartered Accountant

The above sample will give you an idea on how to draft your job application letter and use it to give a brief introduction about yourself. More should be followed in with a well formatted resume and a convincing cover letter.

Do write in your suggestions and share this template with your friends and colleagues by using the sharing options below. 

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Transfer Request Application Format – Location transfer due to personal reasons

Transfer application letters are really tricky. Basically you write to your manager asking him to let you leave his team and join some other team under some other department or at a new location. Obviously your manager isn’t going to be happy letting one of his star employees leave.

This fact makes putting in a transfer request extremely tricky. Writing such business letters requires careful considerations of your actions, taking extra precautions with the kind of words you use and the tone of the letter. Sometimes it’s advisable to proof read your letters and may be also ask a friend to proof read them for you.

Following is a general purpose template of business letter seeking transfer to a different office location at the same organisation for personal reasons. Same can be modified for seeking transfer into a new unit or department within the organisation.

<Your Name>

<Contact: Address, Company Designation> 

To,

<Manager’s Name>

<Mangers Designation and Contact>

Sub: Application for a Location/ Department Transfer <write this in subject section in case of an email>

Dear <Manager’s Name>

I am really happy with my work and the opportunities I am getting as part of our team. I have really learned a lot and look forward to serve our organisation in the coming years. However as discussed with you earlier, my family is currently living in <location you want transfer to>, which is also my hometown.

With my spouse’s job and schools of my children also being at <location/city>, I am finding it increasingly difficult to give enough time to my spouse and children. Of late this has started affecting my work.

I request you to please release me from my current assignment and approve my transfer to our office in <Location/City> in the same role. The HR department requires your approval to process my application further.

It was indeed a pleasure working with you and I hope our paths cross again.

Thanking you in advance.

Warm Regards!

<Your Name>

<Designation and Contact>

The above template is only for your reference and you will have to modify it as per your location and genuine reason for asking for a transfer. It is always recommended to keep your manager well informed about your issues so he/she will be in a better position to understand and take action in your interest. Check out the block format of business letters and other application letters on this site.

You may also want to check out how to write a professional business letter in case you want to draft your application letter for transfer into a new role or department.

In any case you have any suggestions for request for guidance on writing you customised letter use the comment section below to let us know.

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